If you’re hosting a private gathering in Perth, you’ve likely wondered about private function security pricing: what Perth venue owners should know goes beyond just calling a security company and hoping for the best. 

You want to create a relaxed atmosphere for your guests, but safety is also top priority. 

In this guide, you’ll learn how security costs break down, what factors influence pricing, and how to balance your budget with the peace of mind you need.

Understand your event needs

The first step in estimating your security costs is getting clear on the nature of your event. 

Are you hosting a corporate cocktail party or an intimate engagement celebration? Different venues and guest counts call for different security approaches.

  • Size of your guest list: A 50-person party usually needs fewer guards than a gathering of 300.
  • Event length: Is it a quick dinner or a late-night event that stretches until dawn?

Planning ahead by knowing your event’s specifics helps you receive more accurate quotes from security providers.

Choose the right provider

Not all security companies operate the same way. Some focus on large-scale events, others on smaller private events. The more specialised a provider is in after-hours or private function security, the better they can tailor a plan for you.

Qualities to look for

  • Licensing and insurance: Confirm that all guards are properly accredited.
  • Experience in local venues: Perth has unique crowd dynamics, so familiarity with the area is essential.
  • Transparent pricing: A reputable provider will give a clear breakdown of costs without hidden add-ons.

You should feel free to ask questions about how they’d handle various scenarios, from managing the guest list to responding to unexpected disturbances.

Know what influences cost

Security pricing isn’t one-size-fits-all. Several factors can raise or lower the total quote you receive.

Level of risk

High-profile events may attract more attention, so extra personnel or advanced surveillance might be necessary. If you’re hosting VIPs or dealing with valuable assets, you can expect higher costs.

Number of guards

The bigger your guest count, the more guards you’ll likely need. The location layout also plays a role. For example, events in sprawling, multi-room facilities require more staff than a single-hall function.

Equipment and technology

Some events only require a uniformed guard presence, while others may need metal detectors, CCTV surveillance, or advanced alarm systems. Each additional piece of equipment adds to the overall budget, so discuss what’s truly needed for your specific function.

Duration of coverage

Overtime costs can creep up if your event runs longer than planned. Make sure to discuss a fallback plan with your provider. That way, if you need coverage for an extra hour or two, you know exactly how much the extra time will cost.

Compare hourly rates vs. package deals

Many security companies in Perth offer hourly rates, which might be ideal for smaller events with a clear start and end time. Others provide package deals that bundle multiple guards, equipment, and coverage hours together. 

A package can sometimes help you save money, particularly if your event is lengthy or requires several different services.

Pros of hourly rates

  • Flexibility for shorter events
  • Easy to see how costs add up per hour

Pros of package deals

  • Potentially more cost-effective for longer or more complex events
  • Often includes all-inclusive coverage: guards, tech, and admin

When requesting quotes, ask for both hourly and package pricing. Compare how each option lines up with your budget, event duration, and security needs.

Balance cost and quality

While it’s tempting to choose the lowest bid, remember that security should be a long-term investment in your event’s success. The best after-hours security provider in Perth is the one offering robust coverage, reliable staff, and transparent costs.

Saving without cutting corners

  • Request itemised quotes so you know where your money goes
  • Ask if you can scale up or down on guard numbers if your event setup changes
  • Consider scheduling shorter guard shifts during low-traffic hours
  • Check for discounts with repeated or multiple bookings

You don’t need to overspend, but under-spending can undermine your guests’ safety. Striking the right balance is key.

Conclusion

Private function security might feel like one more thing on your to-do list, but it’s crucial for a smooth, worry-free event. By understanding your event profile, vetting providers carefully, and recognising what drives costs, you can secure the right coverage without blowing your budget. 

If you’re ready to explore tailor-made security solutions, contact us now. We’d be happy to discuss your needs and help you plan an event that’s both safe and memorable.

Frequently asked questions

How far in advance should I book a security provider?

It’s best to book as early as possible, especially if your event is during a busy season. Aim for at least four weeks before your function.

Is security necessary for smaller events under 50 guests?

Even small gatherings can benefit from a security presence if you have valuable items on site or want to maintain a calm environment. At the very least, explore basic coverage to deter any potential issues.

Will I pay extra for specialized equipment?

Yes, most providers charge additional fees for extra services like CCTV, metal detectors, or advanced surveillance systems. Get an itemised quote before committing.

Do security guards handle guest lists or just crowd control?

Many security teams offer assistance with guest check-in, ID checks, and basic crowd management. Just clarify what you need upfront so your provider can assign roles accordingly.

Can I add more guards on short notice?

In many cases, security companies will accommodate last-minute changes, but availability might be limited. Always let your provider know as soon as possible if your needs change.